Fractional Operations for RIA Firms
We handle your operations execution—from lead capture to back-office processing—so you can focus on advising clients. $2,500-$8,000/month. No software to manage.
20+ Hours/Week Lost
RIA owners spend 20-30 hours per week on operations: tracking ACATs, scheduling reviews, managing CRM, chasing tasks. That's time you can't spend with clients or growing your practice.
$65K+/Year to Hire
Hiring a full-time operations manager costs $65K-$90K/year plus benefits. Then you have to manage them, train them, and replace them when they leave. And they still can't do everything.
Tasks Fall Through Cracks
Client reviews get missed. ACATs stall. Prospects go cold. One dropped task can cost you a $500K client relationship. Manual operations = risk.
There’s a better way. Outsource operations execution to specialists who do this all day, every day.
Fractional Operations: We Execute, You Advise
We’re not a CRM platform. We’re not software. We’re a fractional operations team that executes your operations for you by implementing our automation platform.
Lead & Prospect Management
- Capture every lead (website, email, referrals)
- Automated nurture sequences
- Pipeline management
- Discovery meeting scheduling
- Result: You wake up to booked meetings
Client Service Operations
- ACAT tracking (6.2-day average completion)
- Review scheduling (95% completion rate)
- Meeting task capture & execution
- Client communication
- Result: Nothing falls through cracks
Back-Office Processing
- RMD calculations & processing
- Distribution requests
- Beneficiary updates
- Form processing
- Result: 20+ hours/week back in your schedule
Fractional Operations: We Execute, You Advise
We’re the execution layer between CRM software and hiring full-time staff.
Three Service Tiers.
One Simple Decision.
OPERATIONS ESSENTIALS
$2,500/month
Best For:
- $50M-$150M AUM
- 1-3 advisors
- 2-4 new clients/month
Whats Includes:
- 25 hours/month operations execution
- Lead capture & nurture (unlimited)
- ACAT tracking (up to 15/month)
- Review scheduling automation
- CRM hygiene
- Monthly reporting
Optional Add-On:
Back-Office Package (+$1,500/month)
Ops + Marketing
$5,000/month
Best For:
- $200M-$600M AUM
- 5-10 advisors
- 5-12 new clients/month
Whats Includes:
- Everything in Essentials PLUS:
- 50 hours/month execution
- ACAT tracking (up to 30/month)
- Marketing automation (social, email)
- Advanced pipeline management
- Light back-office processing
Optional Add-On:
Enhanced Back-Office (+$2,000/month)
FULL SERVICE
$8,000/month
Best For:
- $600M-$1B+ AUM
- 10-20+ advisors
- 8-20+ new clients/month
Whats Includes:
- Everything in Ops + Marketing PLUS:
- 80 hours/month execution
- Unlimited ACATs
- Comprehensive back-office (unlimited RMDs, distributions, forms)
- Dedicated specialist assigned
- Custom workflows
- Quarterly strategic planning
Built By Operations Experts,
For RIA Firms
Experience: 15+ Years in Wealth Management Operations
✓ Former Portfolio Administrator
✓ Processed 500+ ACATs, custodial transfers, and account openings
✓ Managed compliance workflows across multiple broker-dealers
✓ Specialized in transaction review, risk assessment, and operational efficiency
“I’ve been in the trenches. I know exactly where RIA operations break down—and how to fix them.”
Expertise: What You Get When You Work With Us
✓ Speed – ACAT processes designed by someone who’s run thousands
✓ Precision – Compliance-tested workflows from regulated environments
✓ Technology – CRM automation built by operators, not just marketers
✓ Results – Systems that actually work because they’re battle-tested
“We don’t guess at what works. We implement what we know works from years of doing it ourselves.”
Experienced in operations for firms managing $100M – $1B in assets | Expert in Schwab, Fidelity, and Pershing platforms
Free Resources for RIA Operations
Operations Playbook
The Complete RIA Operations Playbook
100+ pages of systems, templates, and checklists for running RIA operations. Learn our exact ACAT tracking system, review automation process, and CRM hygiene workflows.
CRM Comparison
RIA CRM Software vs Fractional Operations: Complete Comparison
Salesforce vs Redtail vs Wealthbox vs SOS Firms Operations. Which path saves you more time and money? The answer might surprise you.
Ready to Stop Managing Operations Yourself?
Book a free 30-minute consultation. We’ll analyze your operations and show you exactly what we’d take off your plate.
No pitch. Just honest expert feedback from someone who’s optimized operations for 200+ RIA firms.
OUR BLOGS
latest Articles
How to Automate Client Review Scheduling
**Published: [Date]** **Reading Time: 8 minutes** Here’s a question that keeps RIA operations teams up at night: Why is it
10 Operations Quick Wins for RIAs
Small changes that create immediate impactThese quick wins are organized by time investment. Each one addresses a common operational pain
ACAT Transfer Tracking Template
ACAT TRANSFER TRACKING TEMPLATEFor RIA Firms – Stop Losing Track of Client Transfers HOW TO USE THIS TEMPLATE PURPOSE:Track all
Welcome To
Streamlined Operation Solutions
At SOS, we empower financial advisors and mortgage brokers to focus on what truly matters—client relationships and business growth. By handling your back-office operations, marketing, paraplanner services, and mortgage loan processing, we free up your time to drive success. Let us streamline your operations so you can scale efficiently and confidently.
Call Us At
(855) 767-4769
ABOUT US
User Centric Approach
SOS – Streamlined Operation Solutions helps financial advisors eliminate administrative burdens so they can focus on client service and business growth. Our skilled team delivers customized back-office solutions that enhance productivity, improve client engagement, and free up valuable time for relationship-building. We empower advisors by handling essential, time-consuming operational tasks, allowing them to scale efficiently and unlock their full potential.
Vision: To be the most trusted operational partner for financial advisors by delivering seamless, efficient, and scalable support that empowers them to focus on building strong client relationships and growing their business.
Mission: We help financial advisors streamline their operations, optimize workflows, and deliver exceptional client experiences by taking on the administrative and operational tasks that slow them down — freeing their time to focus on strategy, growth, and client care.
Explore Our
Comprehensive Services
At SOS – Streamlined Operation Solutions, we offer tailored solutions designed to ease your workload and help your business scale with confidence. Our four core service areas ensure you get the support you need exactly where it matters most:
- Client Services Support
- Onboarding Support
- Marketing Support
- Paraplanner Support
With SOS as your partner, you can simplify operations, enhance client experiences, and dedicate more time to growing your business.
Client Services Support
Handle day-to-day client requests, meeting prep, paperwork, and follow-ups so you can stay focused on relationship building and high-value conversations.
Onboarding Support
Deliver a seamless onboarding experience for every new client with organized documentation, pipeline tracking, and smooth account setup.
Marketing Services
Keep your brand visible and engaging with professional social media management, email campaigns, newsletters, and event promotions — all tailored to your business goals.
Paraplanner Services
Access reliable assistance in preparing financial plans, running analyses, and ensuring compliance so you can provide clear, actionable advice to your clients.
IN need of meeting preparation to client onboarding and paraplanner services
Explore How We Excel Our Firm
At SOS, we are your back-office lifeline. We handle the operational, administrative, and marketing tasks that often distract you from your core business. SOS is here to streamline your operations and give you back the time to focus on growing your business. With SOS, you get more than just support—you get a partner dedicated to your success.
By partnering with SOS, financial advisors and mortgage brokers can operate more efficiently, deliver better client experiences, and accelerate the growth of their business, knowing they have the operational support needed to thrive.
By targeting these segments, SOS is able to provide customized, scalable solutions that address the specific pain points of both financial advisors and mortgage brokers, helping them achieve greater success while improving their operational efficiency.
Time and Efficiency
Let SOS handle the operational and back-office tasks, so you can focus on revenue-generating activities and client service.
Growth and Scalability
We provide services that grow with you, ensuring that as your business scales, so do the solutions we offer.
Expertise and Customization
Our team of specialists tailors solutions to your specific needs, whether it’s client onboarding , marketing support, or loan partnering.
Enhanced Client Experience
By helping you prepare for meetings and streamline onboarding, we ensure you provide top-tier service to your clients, strengthening relationships and building trust.
Service Package Price
For SOS
SOS Essentials
Client Servicing
Seamless client management and operational support to keep your business running smoothly.
Includes:
- Investment Operations.
- Scheduling and appointment management.
- Custodian documents preparation and processing.
- Administrative support.
- CRM data entry and workflow automation.
- Ongoing client relationship management.
Who It’s For:
Financial advisors looking to offload administrative tasks and ensure a seamless client experience.
Available Contracts:
- 3-Months
- 6-Months
- 12-Months
Pricing:
- Starting at $50/hour
- Minimum 20-hour package per month
SOS Grow
Client Onboarding
Effortless onboarding to enhance client experience and boost business efficiency.
Includes:
- New client setup and documentation handling.
- CRM data entry and workflow automation.
- Welcome emails and onboarding communication.
- Follow-up reminders and engagement tracking.
Who It’s For:
Businesses looking to improve and streamline their client onboarding process for a smooth and professional first impression.
Available Contracts:
- 3-Months
- 6-Months
- 12-Months
Pricing:
- Starting at $50/hour
- Minimum 20-hour package per month
SOS Market
Marketing
Attract, engage, and retain clients with professional marketing support tailored for financial advisors and mortgage brokers.
Includes:
- Email marketing campaigns and automation.
- Lead generation strategy support.
Who It’s For:
Financial professionals who want to enhance their online presence, attract new clients, and build brand credibility.
Available Contracts:
- 3-Months
- 6-Months
- 12-Months
Pricing:
- Starting at $50/hour
- Minimum 20-hour package per month
SOS Plan
Paraplanner Services
Support engineered for precision, efficiency, and compliance—so every client meeting is ready, accurate, and elevated.
Includes:
- Financial data collection and organization
- Meeting preparation and report generation
- Investment research and scenario analysis.
- Portfolio review summaries
Who It’s For:
Financial advisors who need professional paraplanner support to enhance client meetings and provide well-researched recommendations.
Available Contracts:
- 3-Months
- 6-Months
- 12-Months
Pricing:
- Starting at $60/hour
- Minimum 20-hour package per month